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INDEPENDENT SCHOOL DISTRICT NO. 94 CLOQUET, MINNESOTA OCTOBER 8, 2018 MINUTES

INDEPENDENT SCHOOL DISTRICT NO. 94

CLOQUET, MINNESOTA

OCTOBER 8, 2018

School Board Working Session:

The working session was called to order by Board Chair Ted Lammi at 5:30 p.m.

Greg Schendel with Kraus Anderson was present to provide a summary of the CHS Auditorium renovations bids and storage shed bids. Several questions were asked about items listed on the school board agenda.

There being nothing further to discuss, Board Chair Ted Lammi adjourned the working session at 6:04 p.m.

School Board Regular Meeting:

The regular board meeting of the School Board of Independent School District No. 94 was called to order by Board Chair Ted Lammi, in the City of Cloquet, on October 8, 2018 at 6:08 p.m.

Roll Call - the following members were present on roll call:

Duane Buytaert

Dan Danielson

Dave Battaglia

Jim Crowley

Ted Lammi

Nate Sandman

Also present:

Dr. Michael Cary, Superintendent

Candace Nelis, Business Manager

Leanne Schmidt, EMC Representative

Teresa Angell, AIE Director

Ruth Reeves, Community Education Director

Barb Mackey, Northern Lights Academy Assistant Director

Ellie Peddle, Student School Board Representative

Jonathan Muhvich, Student School Board Representative

Dennis Genereau, Student School Board Representative (Absent)

Principals Present:

Steve Battaglia, Cloquet Senior High School

Tim Prosen, CHS Assistant Principal

David Wangen, Churchill Elementary School

Robbi Mondati, Washington Elementary School

Tom Brenner, Cloquet Middle School

Tom Lenarz, CMS Assistant Principal (Absent)

Connie Hyde, Cloquet Area Alternative Education Programs (CAAEP)

PLEDGE OF ALLEGIANCE

APPROVAL OF BOARD AGENDA

Board Chair Ted Lammi asked the other board members if they were okay with letting Jana Peterson address the school board first under Open Forum or at the end of the meeting due to having another commitment. The Board consented to this request.

Board member D. Danielson made a motion to pull the 2018-2019 Winter Season Coach Hire memo and act on it separately from the Consent Items, and to approve the October 8, 2018 School Board Agenda, as otherwise presented. D. Buytaert seconded the motion and it was approved by unanimous yea vote of all members present on roll call.

APPROVAL OF MEETING MINUTES

RESOLVED by N. Sandman to approve the September 24, 2018 school board meeting minutes, as presented. J. Crowley seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

OPEN FORUM AND RECEPTION OF DELEGATIONS, PETITIONS, AND COMMUNICATIONS

School Board Chair Ted Lammi welcomed the new student school board representatives Ellie Peddle and Jonathan Muhvich to the meeting.

Jana Peterson addressed the school board regarding the creation of a new independently owned newspaper she and several partners are starting in Cloquet, with their first issue to be October 26th. The newspaper will be called the Pine Knot News, and they will have an office at 122 Avenue C., Cloquet, which is the site of the former Pine Journal office.

Cloquet Educational Foundation Director Jeannie Kermeen provided an update on the Cloquet staff Big Circle Annual Fund Drive, with donations totaling $10,831. CEF will be distributing $37,639 for the October Grant Funding Cycle to various projects throughout the school district. Upcoming events include the Blue Jean Ball on Saturday, February 2, 2018. Tickets are available from CEF Board members or the CEF Office located at Garfield School.

Building and Department Reports were given.

CONSIDER APPROVAL OF CLAIMS, HAND CHECKS, FUND 11 CHECKS, AND WIRE TRANSFERS

RESOLVED by N. Sandman to approve the Claims, October 3, 2018; Hand Checks, September 2018; Fund 11 Checks, July 2018; Fund 11 Checks, August 2018; Wire Transfers: $1,178,384.90 on July 24, 2018; $779,144.84 on September 6, 2018; $1,575,000.00 on September 14, 2018; and $850,000.00 on September 27, 2018, as presented. Disbursement Summary, October 8, 2018: General - $2,721,992.42; Food Service - $105,409.58; Transportation - $137,030.17; Community Service - $152,734.97; Capital Outlay - $198,679.24; Building Construction - $1,053,686.45; Debt Redemption Fund - $0; OPEB Irrevocable Trust - $67,792.19; OPEB Debt Service - $0, for a total of $4,437,325.02. D. Danielson seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

CONSENT ITEMS

RESOLVED by D. Danielson to approve the Consent Items, with the 2018-2019 Winter Season Coaching Contracts memo being pulled to be acted on separately.

1. Letters of Resignation:

a. Mary Helgeson, 29 Hours/Week ECSE/Time for Tots Paraprofessionals at FDL Head Start, effective September 28, 2018.

b. Kellie Trout, 8 Hours/Day part-time Secretary/Receptionist at Cloquet Middle School, effective November 15, 2018.

2. Recommendation of Employment:

NAME; POSITION; SALARY; EFFECTIVE

Mary Helgeson; 6.5 Hours/Day Consistent Support Paraprofessional at Washington Elementary School; $16.66/Hour; October 1, 2018

Emily Hallgren; 7.5 Hours/Day AIE Home School Liaison at Churchill Elementary School; $17.86/Hour; October 9, 2018

Gina Painter; 1.0 FTE Long-Term 2nd Grade Substitute Teacher at Churchill Elementary School; $215.49/Day; October 15, 2018 - December 21, 2018

Cameron Lindner; FIRST Robotics Coach at Cloquet Senior High School; $2,000.00; 2018-2019

3. Extra-Services Contracts

2018-2019 Season - Knowledge Bowl Contracts

4. Permission to Post:

29 Hours/Week ECSE/Time for Tots Paraprofessional at FDL Head Start.

American Indian Education (AIE) After-School Program Positions.

Targeted Services After-School Program Staff for 2018-2019.

7.5 Hours/Day Part-Time Secretary/Receptionist at Cloquet Middle School.

5. Reduction in Time:

Reduction in time from 6.75 Hours/Day to 6.5 Hours/Day in Paraprofessional Time at Cloquet Middle School, effective October 9, 2018:

Amy Jackson

Tyler Korby

Heidi Maki

Denice Risberg

Michell Rudolph

Star Tezak

Emily Tracy

D. Buytaert seconded the motion and the Consent Items were approved by unanimous yea vote of all members present on roll call.

RESOLVED by D. Buytaert to approve the 2018-2019 Winter Season Coaching Contracts, as presented. D. Battaglia seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

STAFFING ADJUSTMENTS

RESOLVED by J. Crowley to approve the CAAEP Programming summary presented and authorize the posting for a .4 FTE Chemistry/Science teacher for Cloquet Area Alternative Education Programs (CAAEP), as presented. N. Sandman seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

OLD BUSINESS

There was no old business to discuss at this time.

SCHOOL BOARD ELECTIONS

RESOLVED by N. Sandman to approve the Notice of General Election to the School Board for Independent School District No. 94, as presented. D. Buytaert seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

SUPERINTENDENT'S REPORT

Superintendent Dr. Michael Cary welcomed Student School Board Representatives Ellie and Jonathan to the school board meeting, indicating that Dennis Genereau will also be joining them at future meetings. Dr. Cary also congratulated and recognized Ellie on being crowned Homecoming Queen.

Superintendent Cary also reported that he wanted to make sure to get the information on the bids for the auditorium and storage shed to the board members as soon as they were made available to be able to make an informed decision. The board does have the option to delay the vote on both bids until the next meeting if they wish to do so but should be cognizant that we are trying to get the construction window set between January and March 2019 as some pieces have a longer lead time than others. Some pieces of the projects could be considered first, or others delayed until later if need be.

Conversations are still taking place regarding leasing space at the old middle school. Greg Schendel of Kraus Anderson has been assisting the district in this discussion. The rough outline of the lease that was brought forth in June has changed significantly by Roer's and there is a large variation from the original to the current proposed lease, so it won't be signed until it is brought back to the Board for review and consideration.

A representative from the Achievement & Integration Department at Minnesota Department of Education will be here on October 30th to provide an orientation and training for the District Leadership Team and regional partners.

Dr. Cary and Lead District Custodian Keith Marti did a custodial maintenance tour of the elementary schools recently and believe we could do a better job of organizing some of our storage spaces to allow for better utilization. A tour of the middle school and high school will be done soon and then he will bring back a clearer assessment of our storage needs districtwide for discussion.

SCHOOL BOARD COMMITTEE REPORT

The Student Enrollment Report as of October 3, 2018 was presented and reviewed.

NEW BUSINESS

Discussion took place regarding the costs and overall renovation of the Cloquet High School Auditorium. Board Chair T. Lammi made a motion to table action on this recommendation to gather additional information and for extra time to consider the overall renovation project and associated costs. Discussion continued with many questions being asked.

RESOLVED by D. Battaglia to approve the 2018 Cloquet High School Auditorium Renovation Contract Award Recommendation in the amount of $1,693,794.00, as presented. Board Chair T. Lammi withdrew his motion. D. Danielson seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

Discuss District Shed Bid - Greg Schendel with Kraus Anderson presented an overview on three options and estimates for a storage shed. Discussion followed. The Board decided to hold off on approving or moving forward with building a storage shed at this time but may revisit this once the CHS Auditorium renovations are complete to see if there are any remaining funds left to use towards storage needs in the future.

RESOLVED by D. Buytaert to approve the proposal from ARI in the amount of $16,000.00 for the reroofing of Garfield School, as presented. N. Sandman seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by N. Sandman to approve the 2018-2019 Winter Season Snow Plowing bids, as presented: Churchill Elementary School - Snowmen; Washington Elementary School - 3D Construction; Garfield School - Northern Natural Landscaping; Cloquet Middle School - Northern Natural Landscaping; Cloquet Senior High School - 3D Construction; and Zion Church - Snowman. D. Battaglia seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by J. Crowley to approve the addition of the Bridge Committee to Schedule C & D, and that the Schedule C & D Committee meet to determine proper compensation, as presented. D. Buytaert seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by D. Danielson to approve the following District Policies; waiving the normal three readings: #401.2 - Hiring Procedures for All Contract ISD #94 Employees; #406 - Public and Private Personnel Data; #406.1 - Certified Staff Personnel Files. A first reading was held on District Policy #401.3 - Hiring of Relatives. D. Buytaert seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by D. Buytaert to approve the Minnesota State High School League (MSHSL) Grant Resolution, as presented. Grant funds would be used in a scholarship fund to help students who cannot pay for activity fees. The amount of money given to each applying district is based on the free and reduced numbers reported to the state. N. Sandman seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by J. Crowley to approve the continued plan coverage with Freedom Health Insurance Plan and Blue Cross Blue Shield Senior Gold Plan that renews on January 1, 2019, due to having retirees on both plans, but only offer the Freedom plan to new retirees, as presented. D. Buytaert seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by N. Sandman to approve that the Cloquet Area Alternative Education Programs (CAAEP) be allowed to open their own account at a local bank. The rationale for this request is the students will be more actively involved in the banking process via their student leadership programs. Having their own account will also lessen the need to require middle school staff to cut their checks and balance their account (CAAEP has had their "student activity account" accessed via the Cloquet Middle School account in the past). J. Crowley seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

RESOLVED by D. Buytaert to approve the College in the High School Operating Guidelines for the 2018-2019 Academic Year between Cloquet Senior High School and Fond du Lac Tribal and Community College (FDLTCC), as presented. D. Battaglia seconded the motion and the resolution was approved by unanimous yea vote of all members present on roll call.

AGENDA ADDENDUMS

There was nothing to discuss at this time.

ADJOURNMENT

There being no further business to discuss, Board Chair Ted Lammi adjourned the meeting at 7:35 p.m.

Clerk of the School Board

ATTEST:

Chair of the School Board

Pine Journal: Oct. 25, 2018 #2693796

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